Privacy Policy

Outmail is operated by PrimeWork Labs LLP, a limited liability partnership registered in India. For the purposes of the DPDP Act, PrimeWork Labs LLP is the Data Fiduciary.

LLPIN: ADB-2168

Registered address: 1/400, UIT, Bhiwadi, Alwar, Rajasthan 301019, India

General contact: support@outmail.in

Phone: +91 63751 19988

This is the most sensitive part of the product and we want to be exact about it.

To send email as you, our desktop application needs a Gmail app password — a credential you generate in your own Google account and can revoke at any time.

That password is stored only in your computer’s own operating-system keychain. It is never transmitted to Outmail, never stored on our servers, and never visible to our staff. Our servers receive only the outcome of a send — whether it succeeded, and when.

Revoking the app password in your Google account immediately and permanently stops Outmail from being able to send anything.

Outmail uses Google’s Gemini models to read your resume, to score how well a job matches your profile, and to draft the text of outreach emails. Your resume content and profile are sent to that service for those purposes.

Nothing is sent without your approval unless you switch approval off yourself. By default you review and approve your weekly plan before anything is sent. You can enable automatic sending, and you can turn it off again at any time.

No decision with a legal or similarly significant effect on you is made solely by automated means. Matching and drafting are suggestions; you decide whether to send.

If you are a recruiter and received an email through Outmail, this section is for you.

What we hold. Business contact details only: work email address, name where known, job title, employer, and whether previous messages were delivered or bounced. We do not hold personal addresses, personal phone numbers or any special category data about recruiters.

Where it comes from. We obtain business contact details from a mix of sources:

• Publicly available sources — company careers and contact pages, job advertisements, and public professional profiles such as LinkedIn.
• Commercial contact-data providers, such as Apollo and Hunter, which compile and license business contact information.
• Recruiting and hiring contact lists circulated publicly — for example, lists of hiring contacts published or shared openly by people in the recruiting and careers community.

These lists largely gather together addresses that are already published elsewhere — a careers page, a job advertisement, a public profile. We are not able to verify that for every individual entry, and we do not claim to. Where an address is one we could not trace to a public source, the commitments below still apply in full.

We check every address with a deliverability verification service before it is used, and discard the ones that fail.

We will tell you where your specific address came from. Some of our sources compile data rather than publish it, and in those cases we may not be able to identify an original publication. If you ask, we will tell you what we know about the origin of your record, honestly, including where the only answer we have is the name of the provider we obtained it from.

Why we hold it. To let a job-seeking student send you a relevant, individually written application for a role you are hiring for. That is the only use. We do not sell, license, publish or share recruiter contact data with anyone, and our Terms forbid students from extracting it.

The commitments we make, regardless of what the law requires. We are aware that not every source above is one you personally chose to publish. We do not treat that as a technicality to hide behind. So:

• we hold business contact details only — work email, name, job title and employer. Never a personal address, personal phone number, or anything about your private life;
• we honour every right in section 9 — access, correction, erasure and grievance redressal — for recruiters exactly as we do for our own account holders, and we do not ask you to prove the Act obliges us;
• one message stops it permanently, across every user, forever — see below;
• we cap how many students may contact any one recruiter in a week, and no student may contact the same recruiter twice.

Who actually emailed you. The email came from the student’s own Gmail account. Outmail helped them find you and draft it. The student is the sender; replying goes to them, not to us.

The limits we place on ourselves. A given recruiter is contacted by only a small number of students in any week, and never twice by the same student. Every message carries an unsubscribe link.

To exercise any of those rights, email support@outmail.in. You do not need an Outmail account, and there is no charge. If you are not satisfied with our response, our Grievance Officer is named in section 10.

Our primary database is hosted in Singapore, and some processors listed above operate outside India. Transfers are made only to countries not restricted by the Central Government under section 16 of the DPDP Act, and are covered by contractual protections with each processor.

• Your resume and profile — kept while your account is open. Deleted within 30 days of you deleting your account or asking us to remove them.
• Your outreach history — kept while your account is open, so you can see what you sent and we can avoid repeat contacts.
• Payment records — kept for eight years, as required by Indian accounting and tax law. This is the one category we cannot delete on request.
• Unsubscribe records — kept indefinitely, in minimal form. If we deleted these we would be unable to keep honouring the unsubscribe.
• Technical logs — up to 30 days.

Privacy questions and rights requests: support@outmail.in

Grievances: admin@outmail.in (Vishu Tomer, Grievance Officer)

See also our Terms and Conditions and Refund and Cancellation Policy.